Job Title: Administrator in Facilities
Location: The Wonder Years Nursery, Remraam Branch, Dubai, UAE
Working Hours: Monday to Saturday, 8 AM - 6 PM
Benefits: Visa and medical insurance provided, transport included (Satwa, Al Rigga or Sport City)

Job Overview

The Wonder Years Nursery is seeking a dedicated and proactive Administrator in Facilities to ensure the smooth and safe operation of our nursery environment. This role involves managing facility maintenance, government compliance, and operational efficiency to create a safe and welcoming space for our children, staff, and parents.

Key Responsibilities

Compliance & Safety:

• Ensure full compliance with Dubai Municipality and other government regulations.
• Maintain updated records of all required licenses, including trade licenses, building licenses, and other necessary government renewals.
• Ensure all Facility Management (FM) and Dubai Municipality (DM) files are up to date.
• Oversee waste disposal and environmental safety outside the building.
• Ensure compliance with health and safety regulations for staff and children.

Maintenance & Operations:

• Arrange regular maintenance of nursery equipment and internal systems (e.g., CCTV, fire alarms, biometric machines, HVAC systems).
• Conduct routine inspections of classrooms and furniture to identify and schedule necessary repairs.
• Oversee summer deep cleaning and disinfecting of the nursery premises.
• Monitor and track all facility-related expenses, including regular and ad-hoc costs.
• Coordinate parking duty in the mornings and afternoons.
• Liaise with maintenance team.

Transport Coordination:

• Arrange transportation for students with an RTA approved bus company.
• Ensure proper registration of bus nannies with the RTA.
• Oversee the daily bus schedule, ensuring all routes and timings are followed.
• Ensure the health and safety of passengers traveling via nursery transport.

Inventory & Procurement:

• Conduct a yearly inventory of school property in collaboration with the accounts department.
• Purchase pantry items, school consumables, and office supplies.
• Obtain quotations and manage purchasing processes for necessary supplies and maintenance services.
• Maintain an organized record of invoices from external suppliers, contractors, and transport providers.

Administrative Duties:

• Assist the PRO with documentation for government renewals and regulatory requirements (e.g., 24x7, trade license, building license).
• Assign cleaning tasks and oversee cleaning schedules for nursery staff alongside the supervisor.
• Keep detailed logs and ensure records are properly maintained for all facility-related operations.

Requirements

• Proven experience in facilities management, operations, or a similar role.
• Strong knowledge of Dubai Municipality regulations and compliance standards.
• Excellent spoken English and strong communication skills.
• Proficiency in computer skills, including MS Office (Excel, Word, Outlook).
• Ability to manage multiple tasks efficiently.
• Problem-solving skills and a proactive approach to maintenance and compliance tasks.
• Strong organizational skills with attention to detail.

How to Apply

If you are a responsible, organized, and detail-oriented professional who takes pride in maintaining a safe and efficient environment, we would love to hear from you!